Criticism Letter Format, Samples | The right way to write a Criticism Letter?

A Criticism Letter is written to acknowledge the involved authority/board or personnel in regards to the discomfort or discontent that they straight or not directly prompted to the complainant. Letter writing, since occasions immemorial, has been ascribed as a type of artwork due to the facility that phrases maintain upon the reader. A Letter usually has a author and a reader. There are quite a few forms of Codecs letter writing strategies. The next article sheds mild on Criticism Letter Format | Samples, The right way to write a criticism letter.

Criticism Letter Format

On this article, we’re going to talk about the whole lot that there’s to learn about Criticism letters. Criticism letter are formal in nature. They’re changing into an increasing number of widespread these days due to technological and infrastructural development, there occurs to be a normal inhabitants that’s affected by a number of components within the surrounding or is dissatisfied with a service supplier for not performing as much as expectation. What do they do?

Complaint Letter Format

What are Criticism Letters?

Folks write a criticism letter to precise their displeasure by written phrases. When it comes to technological error or unsatisfactory service, individuals are inclined to go to Shopper Safety Businesses and get their issues settled with authorized assist. That may be irksome and time consuming for the complainant so the primary resolution that ought to come to thoughts must be to put in writing a proper letter and attempt to settle the matter at a primary degree.

Goal of writing a Criticism Letter

A criticism letter is written with the only goal of anticipating rectification for the actual topic. Nonetheless, if the authorities appear to be unresponsive, it is usually throughout the particular person’s proper to train additional lawsuits or court docket circumstances in opposition to the corporate given the character of the criticism is Authentic.

The proliferating variety of firms and ever exponential authorities insurance policies and schemes are sure to depart repercussions on their manner forward. These repercussions are sure to lash again on the involved authority as neither authorities nor personal sector companies can maintain every particular person so Criticism letters are one option to allow them to acknowledge such contingencies.

Varieties of Criticism Letters

A criticism letter could be both private or systematic. It’s a person’s primary proper to train his/her rights concerning low high quality of service or displeasing conditions. It isn’t a risk or warning however merely an opportunity for the accountable celebration to mitigate their actions in time.

Criticism letters could be of the next natures :

1. Private Criticism Letter: Private criticism letters are straight addressed to 1 particular person for being a reason behind discomfort to the Complainant or society and have a much less formal tone generally. The non-public criticism letters are written to (i) Authorities official (ii) A neighbor, (iii) A colleague (iv) Landlord, and so on.

2. Skilled Criticism Letter (Enterprise Correspondence Criticism Letter): Skilled criticism letters are written by an organization or group collectively to level out any concern in any type of service that affected the corporate as an entire.

3. Routine Criticism Letter: Routine Criticism letter is written to an authority for making a substantial mistake that has been in a routine for a very long time.

4. HR Criticism Letter: HR criticism letters are addressed to the authority within the Human Useful resource Division of an organization, school, Institute, or authorities workplace. The letter is written as an acknowledgment of a bothersome exercise occurring in a selected division.

5. Shopper Criticism Letter: Shopper Criticism letters are quite common these days as a result of extra of buy of products on-line. They might be despatched each bodily or by E-mail.

Contents of a Criticism Letter

A Criticism Letter is nearly as good because the impact it bestows upon the involved authority, so one ought to fastidiously assemble the formation of the letter. Following are some articles obligatory to incorporate in your criticism letter.

  • Title of the sender/author
  • Title of the receiver/Involved official/group
  • Date of Dispatch
  • Sender’s deal with
  • Receiver’s deal with
  • Topic of the Letter
  • Salutations (Expensive/Mr./Mrs./Ms.)
  • Closing of the letter (Yours Faithfully/Obedient)
  • Decision/Answer/Conclusion
  • Signature

The right way to Write a Criticism Letter

There are totally different codecs of criticism letters for various motifs of complainants. However listed here are some floor guidelines to put in writing a letter successfully:

1. On the high proper nook of the letter write your identify, your deal with, Pin code along with your contact quantity, and the date on which you posted the letter.
2. On the left aspect of the letter, beneath the extent of your identify and different particulars, must be written the identify of the Personnel/authority/Firm/ Authorities Division; It must be adopted by the deal with and pin code on the left portal of the letter.
3. After that Write the subject material of your letter concisely inside a single line in Daring Font to focus on your focal concern.
4. After the subject material, deal with the involved administration through the use of salutation comparable to: Expensive Sir/Expensive Miss/Expensive Mr./Expensive Mr. Supervisor/HR and so on.. If the letter is just not addressed to a selected individual or when you have no idea the identify of the receiver, use the salutation – “To Whom It Could Concern: “.
5. Introduce your self at the start of the letter with ample info as to who you’re and what you do.
6. Within the second paragraph write in short account of the problem bothering you. Keep in mind your phrases must be exact and downside oriented on this paragraph and will communicate volumes. Nonetheless, it shouldn’t be impudent or disrespectful to anyone. Additionally, keep away from sounding temperamental because it sends repulsive alerts.
7. A criticism letter must be written in a humble and well mannered method. It’s comprehensible that the complainant can be offended and annoyed however offended phrases solely reciprocate the unfavourable consequence. Civil use of phrases leaves an excellent mark on the reader and will increase the probabilities of rectification.
8. The third paragraph must be fully centered upon the options that it’s a must to supply to repair the aforementioned downside. It must be the conclusive a part of the letter.
9. Shut the letter by Thanking the receiver for giving his treasured time to learn the letter. And write in anticipation of the decision of the stated concern.
10. On the underside left of the letter write the closing salutations like Your Sincerely/Obedient/Faithfully and so on. Then write your identify beneath it adopted by your contact quantity and signature.
11. Chorus from making any grammatical or spelling errors because it displays your intelligence and energy. Guarantee that the letter is in a correct format.
12. Keep in mind to connect copies of paperwork along with your letter if it issues any. Preserve the unique for additional operations

DOs & DON’Ts in Writing a Criticism Letter

Use Correct Grammar, pertinent use of phrases Spelling errors, Typo
Complain about Honest and bonafide downside Don’t ramble on for pages
Be Concise and to the purpose Keep away from making any threats or warning
Embrace the answer at hand Embrace unimportant particulars
Start with the appraisal of the corporate/Group/Personnel/Authorities insurance policies Use Curse phrases/Impulsive language
Write with the intention of getting an answer and provides a time restrict for them to take any motion Write with the only intention of acknowledging them of the discomfort and never presenting attainable various or fixture

Samples of Criticism Letter

Criticism Letters could be totally different in nature based mostly on the type of complain that they stand for. So entailing beneath are some primary samples of various sorts of letters with the proper format. So following are the Criticism letter format examples.

A. Letter to a Authorities Official

Usually, a criticism letter to a authorities official consists of 4 elements:

  1. Complainant’s particulars
    1. Title
    2. Correspondence deal with
    3. Title of the put up workplace
    4. Title of metropolis, State (Handle 2)
    5. Complainant’s contact quantity
    6. Date of posting
  2. Authority/Authorities official particulars
    1. Title of the official
    2. Submit of the Official
    3. Metropolis, State of the Authority
  3. Material of the letter
    1. One line topic
    2. Salutation
    3. Description of the problem
  4. Conclusion of the letter
    1. A authentic resolution proposition
    2. Salutation
    3. Complainant’s signature

Following is a pattern of a Criticism letter written to a authorities official about a difficulty that issues society generally. Many different letters to a authorities officers such because the Police Criticism letter format has the identical writing format.


B. Private Criticism Letter

Private criticism letters are written personally to a person with out the additional involvement of different individuals. Following is a criticism was written to 1’s neighbor in regards to the noise downside. The names within the pattern are hypothetical.

A private Criticism letter is much less formal in tone if the recipient is somebody or are acquainted with. Following are the necessary articles to incorporate in a private criticism letter in exactly the identical order:

  1. Addresses of the sender/Complainant adopted by the deal with of the recipient with Zip Code
  2. Exact Topic of the criticism in a number of phrases, Shouldn’t exceed one line.
  3. Salutation to the individual whom the criticism is referred to
  4. The primary reason behind disruption
  5. The rapid proposition to resolve the issue.
  6. The identify of the Complainant with the date

Right here is one other instance of a private letter format written to precise dissatisfaction with a product of an organization.


The letter was written to the college authority or Principal of the college additionally falls within the class of Private Criticism Letter. Given beneath is a normal format:

  1. Full identify and Handle of the Complainant with the zip code and date within the high left nook of the criticism letter.
  2. Full Title and Title of the recipient (On this case Principal)
  3. Don’t write the deal with of Principal’s house however relatively that of the college that your relative goes to.
  4. Use “RESPECTED” as salutation.
  5. Elaborate the whole concern that you’ve got concerning the matter at hand.
  6. Supply a decision with phrases and situation and finish the letter with full signature and date.

3. Skilled Criticism Letter (Enterprise Correspondence Criticism Letter)

Skilled Criticism letters are normally written on behalf of an organization or group to a different authority for poor service or any irregularities.

  • Usually the identify of the Firm and its headquarter is written on the highest of the letter within the center.
  • Write the date on the left nook subsequent
  • Specify the individual that you need to refer your letter to (Based mostly on the division that the criticism letter goes out from)
  • Don’t forget to put in writing his/her title adopted by full deal with in two strains
  • Use Expensive Mr./Ms./Mrs. (Title) as salutation
  • Use the abbreviated phrase Re. as an alternative of Topic and write the identify/Serial No. of the order/Buy as an alternative to focus on the problem quick.
  • In enterprise letter there may be usually no dragging out of the error however to the purpose assertion of the error made adopted by full particulars of the articles/ buy and the way it may be mitigated.
  • Beside from the apparent error identified within the letter, the enterprise letter should have enclosures of the authorized paperwork/Billing and references for proof.

4. HR Criticism Letter

A HR criticism letter is written to the Human Sources Division of any firm, College or authorities workplace to complain about one thing incorrect occurring in another department of the group by a person.


5. Shopper Criticism Letter

Shopper criticism letters are written within the following format. Much like Enterprise criticism letters, the buyer criticism letter should even have paperwork as proof of buy. Shoppers can also enclose the photograph proof of the dysfunction too.

  1. Shopper criticism Letter are written largely in the identical format as within the aforementioned Enterprise criticism Letter
  2. There could be added the account variety of the complainant because the anticipation of a refund
  3. The Criticism Letter additionally should comprise the buyer proper article of the particular nation
  4. e.g. For Indian Shoppers : Shopper Safety Act 2019.

E-mail Criticism Letter pattern

Within the period of technological developments writing all types of letters by digital gadgets comparable to smartphones, laptops, tablets are a traditional incidence. Which additionally occurs to be much less troublesome and takes lesser time than bodily letters too. So, written beneath is a pattern of the criticism letter by e mail.


FAQs – Criticism Letter Samples

What sort of letter ought to I write to the authority to fix the general public bathrooms?

It is best to write Private Criticism Letter to the involved authority on behalf of a society or as a person.

Which date ought to I placed on a Criticism Letter?

The date that’s to be talked about in a Criticism Letter format, samples must be the date on which the letter is posted or submitted.

What number of Traces ought to there be on the Material of a letter?

There must be most of 5 strains in a paragraph. Even in a letter having multiple paragraph on the subject material, there shouldn’t be greater than 4-5 strains.

What’s the appropriate salutation to make use of in a proper criticism letter format, samples?

The proper salutation to make use of in a proper Criticism Letter is Expensive Miss/Expensive Sir and so on..

Whom to deal with in a Criticism Letter when there isn’t any specific recipient?

In case of unspecific recipient deal with the recipient as “To Whom It Could Concern: ”

Is it necessary to put in writing Complainant’s identify in a criticism letter?

Although a criticism could also be written as if from an nameless complainant to a sender discretion however in that case the issue should have an effect on a bigger inhabitants generally. In any other case, if the issue has solely been affecting a person, the identify of the applicant is of utmost significance.

Which act is there to guard the rights of Shoppers in India?

The Shopper Safety Act 2019 of India changed the previous Shopper Safety Act of India 1986 within the yr 2019.

Is it okay to ship criticism letters by e-mail?

Sure, e-mails are much less time consuming and sooner in reaching the involved authority.

Are all criticism letters of the identical format?

There are numerous criticism letter format, samples world wide and in India additionally the format of criticism letter adjustments with the character of the letter however have the identical primary outlines.

Ought to one write “I” or “We” in a criticism letter?

If the issue impacts solely the person then the letter must be written from first individual perspective but when the issue is being endured by a big portion of the society then the letter must be written from a collective perspective.

Which paperwork ought to I enclose with a criticism letter?

If the criticism letter requires any sure doc to be enclosed, it should be enclosed with each bodily letters and digital mails.

Which date should be put in a Criticism letter Format Samples?

The date on which the letter is posted or despatched must be talked about in a letter.

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